REGISTRATION & FEE INFORMATION

The link to register is at the bottom of the page. To prevent misunderstandings or questions, please read the following information before registering.

HOW TO REGISTER

Registration for the Civil War Relay is a 4-step process.

Step 1 - Register online. Just the team captain needs to go to the registration page - you do not need to have a complete team to register, however, to avoid a penalty fee, all team members need to be in the database two weeks before the race! Just follow the instructions and enter your contact information, team name, select your team's category, and other information. After you register, you will be able to log in to the database and edit all your team's information except for your Team Name and your Volunteer Option - those changes need to be emailed to the race director.

Step 2 - Select your Volunteer Option (important reading before registering). If you choose the "Non-Profit Volunteers" option, a separate invoice will be emailed to you - it is a separate tax-deductible donation to Volunteers With a Purpose, Inc.

Step 3 - Make your payment using either a credit card (left side of screen) or you can log in and pay via your PayPal account. Full payment is required.

Step 4 - Database - Registration creates your team's entry in the CWR database. Once your team is entered in the database, the Captain can log into the database to enter the runners and volunteers, or the team's runners and volunteers (if applicable) can enter their information by selecting their team name from the drop down box. Each team member must have a valid email address as communications to participants and volunteers is via email. Access to the team and runner database closes 2 weeks before race day - any additions or changes to your team's runners after the database closes must be submitted via a Substitution Form and has a $10/form fee. There is no fee for volunteer changes.

IMPORTANT - All future correspondence with Timberline Events must include your team's name so we know with whom we are dealing with. Thanks!

CAPTAIN'S RESPONSIBILITIES

• The captain must be an actual team member and must provide a home address along with an accurate email address as all communications are via email. However, for High School Teams, a coach or an adult can be a non-running contact person.

• A full roster is not needed to register your team but the entire team must be entered in the database before it closes 2 weeks before race day to avoid a penalty.

• Every team is responsible for selecting one of the two volunteer options. The volunteer requirement is waived for High School teams.

• New teams will be accepted up to two weeks before the race or once the 75-team limit is reached.

• The minimum age for participants is fourteen years of age. Participants between the ages of fourteen and eighteen as well as their parent or guardian will need to sign the waiver of liability.

• Team member's 5k times need to be accurate - any team finishing 1 hour earlier than their projected finish time will be accessed a 1-hour time penalty. Team's starting times are designed to spread out the teams and to prevent congestion in exchanges that cannot handle larger numbers. Please submit the 5k time you believe you would be able to run at the time of the relay.

• Teams are self supported - teams are responsible for supplying their own food and water. There will be portable toilets at several exchanges,

• Please understand that the roads the Civil War Relay route is held on are not closed and there will be traffic. The route is rural and but at times goes through small towns, and does get busy when going through Eugene. Thus, Emergency Medical Services will not be immediately available through out most of the relay route. Teams should call 911 in case of an emergency.

• Relay Handbooks, Leg Maps, and start times will all be posted on this site for download. Captains and Runners can find all important forms on the Captain's Resources page.

WAIVERS

Each member of the team (runners, volunteers, and van drivers) will need to complete and turn in a waiver. These should be brought to the starting line. The waiver will be downloadable in PDF format and will be available on the Captain's Resources page.

AVOID PENALTIES!

• Have your entire team registered in the CWR database two weeks before race day to avoid penalty fees.

• Any runner changes, substitutions, or additions made to your after the database closes will result in a $10 penalty fee per runner.

VOLUNTEERS

To supply the manpower necessary to stage the relay, all teams have two volunteer options to help with the staffing the race marshal positions:

Option #1- Supply volunteers:
Each team supplies one (1) volunteer. The volunteer requirement is waived for High School teams. Volunteers need to be flexible. As the relay route is from Albany to Eugene, the race marshal assignments can be anywhere along the route. Volunteers and/or the Captain of their team will be able to select the time and location of their assignment from the available options online shortly after registration closes two weeks before the relay. Please read the volunteers options page so that you totally understand what is involved. Please note that the non-profit groups are assigned to their exchanges prior to the team's volunteers being able to select their location. Teams who do not supply a volunteer will not be able to start; teams who's volunteers don't show will be disqualified.

OR

Option #2- Volunteers With A Purpose - involve a local community non-profit organization:
Teams can choose to make a tax-deductible donation to Volunteers With A Purpose (IRS 501(c)(3)) - these funds go to local non-profit organizations that provide volunteers for the relay as a fund-raising opportunity.

Advantages of the donation option:

1. Many teams encounter the stress of volunteers backing out at the last minute and then have a difficult time finding a replacement.
2. We have no way of knowing exactly what locations and time frames are going to be available until registration closes, so neither will you or your volunteers.
3. If you make the donation, it's very easy on you - you'll have no other volunteer responsibilities!
4. You'll be helping to make a difference by giving something back to the local communities the relay passes through AND your donation is tax-deductible. It's only $15/person (based on a 5-person team).

For more information, go to the Volunteer Options page.

CIVIL WAR RELAY TEAM AGREEMENT

When registering, the team agrees to the following:

• Ability to complete the course within the 8.5-hour time limit (a team average of a 10:15 minute per mile pace).

• Commitment to provide a volunteer or to choose the non-profit volunteer option.

• Once registration is accepted, confirmed, and paid for, the team fee is non-refundable, non-transferable, and not deferrable to the following year. However a new captain can be designated from within the team roster.

• Teams are responsible for their behavior: team vehicles and runners are not exempt from state traffic laws, and private property is being used by the CWR and must be respected. Failure to abide by the relay rules could result in immediate disqualification. Headphones or earbuds are not permitted on active runners - runners caught wearing these devices will cause the entire team to be disqualified. Small speakers clipped on to the runner's shirt is ok.
  

CIVIL WAR RELAY REGISTRATION WILL PROVIDE:

• Portable Toilets at several exchanges

• Directional signage to be supplemented with the leg maps

• Race handbooks with relay information, rules, and leg maps

• HOT Finish Line Beverages (coffee, hot chocolate, spiced cider, soup)

• CWR Finisher's Item

• Awards to the top three teams in each of the competitive categories

• Rural Oregon hospitality and scenery

FEES:

A team is not considered registered until both the registration form AND payment is received. Registration fees are not refundable or transferable.

Registration fee schedule (online registration only)

Only teams choosing Volunteer Option #2 for the non-profit volunteers are required to make a tax-deductible donation to Volunteers With A Purpose based on the following schedule. You will receive an invoice via email after you register.

*A team can decide to change from Volunteer Option #1 to Volunteer Option #2 up until 5 weeks before race day without penalty - you need to contact the race director to make this switch.
**Only if non-profit volunteers are available.

ADDITIONAL FEES

• Start times are assigned to enable a smooth flow of teams across the entire relay route. Thus, teams of different paces could be mixed together. Requests to change an assigned start time can be made but the team will be charged $50 for that service unless it was our error. So please make sure the 5k times entered for your team are accurate.

• Any runner substitution or additions made to your team after November 22nd will result in a $10 fee per runner.

Captains - by registering for the Civil War Relay, you understand and accept the policies listed above.

REGISTERED TEAMS

Click here to see teams already registered.

REGISTRATION IS NOW OPEN

Click here to go to the registration site (this is a brand new system so please let us know if you have any problems).

INDIVIDUAL RUNNERS LOOKING FOR A TEAM OR TEAMS LOOKING FOR A RUNNER

If you are a runner or small group of runners and would like to find a team to join, or you are a team looking for runners to fill out your team, please post a message on the CWR Team Matching message board.

Last updated 9/16/2010